Administrative Coordinator, Ford Energy

As the Administrative Coordinator for Ford Energy, you will serve as the operational heartbeat for our Sales team and other critical functions across the business. In this role, you will provide essential support to a multi-disciplinary team, ensuring that our field service, engineering, and operations groups remain agile, organized, and prepared for global execution. You are the central point of contact for complex logistics and team-wide coordination, acting as the primary resource that enables our experts to focus on maintaining and scaling Ford’s energy infrastructure.

What you'll do...

Key Responsibilities

1. Global Logistics & Travel Execution:

• End-to-End Itineraries: Coordinate complex international and domestic travel for multiple team members simultaneously, including flights, accommodations, ground transport, and visa requirements.
• Agile Support: Provide real-time, "on-the-road" support to manage last-minute changes to itineraries, meeting locations, or travel disruptions across different time zones.
• Site & Field Coordination: Organize logistics for service-related site visits, customer workshops, manufacturing plant tours, and supplier engagements.
• Trade Shows & Event Support: Provide administrative support for trade shows and conferences, including registration, event setup, and related logistics for the team as needed. 
• Expense Management: Execute timely and accurate expense reports via Concur for various team members, ensuring strict adherence to Ford’s global travel and craft policies.
• Procurement & Workflow: Oversee departmental procurement requests, manage incoming correspondence, and maintain organized digital filing systems.
• Documentation: Prepare, format, and distribute high-quality agendas, briefing packets, and internal reports for departmental reviews and staff meetings.
• Business Rhythm: Facilitate the scheduling and logistics for recurring Service staff meetings, Monthly Operating Reviews (MORs), and team-wide events.
• Customer Hosting & Onsite Experience: Support and coordinate customer visits by handling logistics such as visitor reception, catering/lunch ordering, room setup, and other day-of-visit needs to ensure a seamless onsite experience.
• Organizational Support: Provide administrative assistance to the Service team and other functional areas across the organization as needed, ensuring seamless communication between the field and the home office.
• Onboarding Support: Assist in the administrative onboarding of new team members, ensuring they have the necessary tools, access, and orientation to hit the ground running.
  

2. Operational & Administrative Excellence:

• Expense Management: Execute timely and accurate expense reports via Concur for various team members, ensuring strict adherence to Ford’s global travel and craft policies.
• Procurement & Workflow: Oversee departmental procurement requests, manage incoming  correspondence, and maintain organized digital filing systems.
• Documentation: Prepare, format, and distribute high-quality agendas, briefing packets, and internal reports for departmental reviews and staff meetings.
  
  

3. Service Team & Cross-Functional Support: 

• Business Rhythm: Facilitate the scheduling and logistics for recurring Service staff meetings, Monthly Operating Reviews (MORs), and team-wide events.
• Customer Hosting & Onsite Experience: Support and coordinate customer visits by handling logistics such as visitor reception, catering/lunch ordering, room setup, and other day-of-visit needs to ensure a seamless onsite experience.
• Organizational Support: Provide administrative assistance to the Service team and other functional areas across the organization as needed, ensuring seamless communication between the field and the home office.
• Onboarding Support: Assist in the administrative onboarding of new team members, ensuring they have the necessary tools, access, and orientation to hit the ground running.

You'll have...

• Experience: Hight School Diploma and 3+ years of experience in an administrative coordination or high-volume support role within a corporate environment.
• Logistics Mastery: Proven expertise in managing complex domestic and international travel arrangements and expense reporting.
• Technical Proficiency: Expert-level skills in Microsoft 365 (Outlook, Teams, PowerPoint, Excel) and hands-on experience with Concur and SharePoint.
• Communication: Strong written and verbal communication skills with the ability to interface with diverse teams and external partners.
  
  

Even better, you may have...
Preferred

• Associate’s degree
• Experience supporting Service, Operations, or Engineering teams.
• Familiarity with Ford’s internal systems and global travel policies.

• Experience working in a startup or rapidly scaling business unit.
  
  

Leadership Attributes:

• The "Two Steps Ahead" Mindset: A natural ability to anticipate the needs of a group and resolve logistical hurdles before they impact the team. 
• Exceptional Precision: High attention to detail regarding flight times, meeting links, and expense reporting—where accuracy is non-negotiable. 
• Multitasking Expert: Ability to remain calm and organized while managing competing priorities from multiple stakeholders across the organization. 
• Proactive Problem Solver: Takes ownership of departmental "friction points" and implements solutions to keep the team moving forward.
  
  

You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply!

As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including:

• Immediate medical, dental, vision and prescription drug coverage
• Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
• Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
• Vehicle discount program for employees and family members and management leases
• Tuition assistance
• Established and active employee resource groups
• Paid time off for individual and team community service 
• A generous schedule of paid holidays, including the week between Christmas and New Year’s Day 
• Paid time off and the option to purchase additional vacation time. 

This position is a salary grade 6 and ranges from $74,300-$124,500.      
Final determination of salary grade will be based on candidate's skills and experience, and base salary will be set within the applicable range according to job scope, responsibility and competitive market value.

For more information on salary and benefits, click here: https://fordcareers.co/GSR

Visa sponsorship is not available for this position.

Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

Company: As Ford establishes a wholly owned subsidiary focused on Battery Energy Storage Systems, this role will initially be employed by Ford and is expected to transition to the subsidiary within one year.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660.

This position is hybrid. Candidates who are in commuting distance to a Ford hub location may be required to be onsite four or more days per week. 

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